Manager Assistant

At World Fuel Services, our employees are the key to our global success. We are industry leaders due to the innumerable talents of our approximately 5000 strong professional team. Our people thrive in an entrepreneurial and culturally-diverse environment, where innovative thinking, collaboration and efficient execution are highly valued. Our high-performance culture is what allows us to drive sustained growth. Stronger together, we promote an environment where individuals can thrive.

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Please note that by submitting an employment application you consent to World Fuel Services processing your information for this role and potentially for future employment opportunities, in accordance with applicable laws. To learn more about how we protect and/or process personal information, please visit the WFS Privacy Center at: https://www.wfscorp.com/en/privacy-center.

To be proactive and collaborate over the administrative requirements of the business is essential in this position.

Responsibilities

• Welcome for visitors to SECSA office, schedule meeting with customers and vendors.
• Supports and monitors the tasks that are pending over Oracle to have the invoicing process to the customer and the supply ready for each delivery of fuel to the customers fields.
• Control reports as positive GP over the invoicing to the customers.
• Work in coordination with the Sales Representative to ensure a comprehensive quality service between the office and the customer requirements.
• Know, understand and be in the ability to perform all the tasks assigned to the supply chain over this entity.
• Prepare, keep up to date and send reports to the vendors, accounting department, operations support over the terminals. Handle statics reports over the sales and the market share of this industry.
• Valuation of the transporters of the fuel to our customers in coordination with the company that is in charge of this activity at each terminal.
• Management of the Huddle & TMS platform, load the necessary flies in the corresponding folders. Stay alert to requirements or questions from accounting.
• Payment received, filter and share proof of payment or transfers. In case of cash or check, generate the corresponding deposit.
• Purchases of all the supplies that are needed for the office or for the operation of the business.
• Supplier Invoices: receive and process invoices, ensure that withholding and payments are made on time, so vendors can continue with their regular service.
• Monitor and control the dispatches that are made to the customers and be able to react under daily problems that may occur during the transport and delivery of the fuel.
• Telephone, Fax and email monitoring with our head office in cases related to the supply or administration of the company.
• Maintaining a professional, friendly rapport with our customers, service companies, airport staff, vendors, and fellow employees.

Requirements

• Should have strong basic computer skills.
• Advanced English.
• This job can also include spending some time outdoors supporting the deliveries at local terminals or visit authorities.
• However, most of the time the job is going to be indoors supporting the office operations. We are a drug[1]free work environment.